LVRA Annual General Meeting – Monday 13th November 2017


Notice is given that the Annual General Meeting of the Association will take place at 20.00 hrs. on Monday, 13 November 2017 at the Top Club, Loveclough.
Inter alia, the meeting will elect officers for 2017-2018. To conform with the Constitution, nominations – proposed and seconded – must reach the Secretary by Friday, 10 November on


1. Opening of the Annual General Meeting
2. Election of Meeting Chair
5. Election of Minute-taker
3. Minutes of the previous Annual General Meeting held on 20 November 2016 [attached]
4. Matters arising
5. Presentation of the annual reports
5.1 Chair
5.2 Secretary
5.3 Treasurer
5.4 Footpaths Officer
5.5 Social Media & Liaison Officer
6. Election of Officers for 2017-2018
7. Any other business
7.1 Future meetings: dates and location
8. Close of the Meeting

Minutes of the Annual General Meeting held at the Top Club on Sunday, 20 November 2016

Present: Karen Hawden (Chair), David Hempsall (Secretary), Bob Nicholas (Footpaths Officer), David Rhodes (Social Media and Liaison Officer); Ian Booth and Jim Riley.

Apologies: Diane Ewart-Jones and Darryl Nugent (Treasurer).

1. Welcome
1.1 The Chair welcomed those attending to the association’s seventh AGM.
1.2 Though the meeting was not quorate, the Chair decided to proceed with business.
2. Minutes of the Annual General Meeting of 22 November 2015
2.1 The Minutes had been published beforehand.
2.2 Jim proposed and Bob seconded acceptance of the Minutes as a true record of the previous Annual General Meeting.
2.3 The meeting APPROVED the minutes nem con.
3. Matters arising from minutes
3.1 There were no matters arising.
4. Chair’s Report

4.1 Karen said that she had found her first year as Chair and interesting and positive learning experience.

4.2 She had learnt a lot, especially when attending the Planning Inspector’s Appeal concerning BB4 8QT.

4.3 She had begun to appreciate how LVRA might influence decision-making and was pleased that the association’s activity brought a sense of identity to the three communities in LVRA’s area of operation.

4.4 During her first year in office, she had been committed to a course which occupied one in four weekends: in the coming year, she expected to become even more involved in LVRA’s business as well as getting stuck into her allotment.

5. Secretary’s Report
5.1 The Secretary’s Report is shown in full as Annex 1.
6. Treasurer’s Report
6.1 As Darryl was unable to attend, Bob presented on his behalf.
6.2 The Treasurer’s Report is shown in full as Annex 2.
7. LVAA Chairman’s Report
7.1 The LVAA Chairman’s report on Badgercote Allotments is shown as Annex 3.
8. Social Media and Liaison Officer’s Report
8.1 The SMLO’s report is shown in full as Annex 4.
9. Footpath Officer’s Report
9.1 The Footpath Officer’s Report is shown in full as Annex 5.
10. Any Other Business

10.1 Ian suggested that as attendance was so slight – perhaps attributable to the routine monthly meeting’s having been held only the previous Monday – the AGM might follow the routine meeting held in November.

10.2 Ian formally proposed the motion which was seconded by Jim; it was AGREED unanimously; ACTION by the Secretary who would put the issue on the Agenda of the meeting scheduled for Monday, 12 December 2016 at the Top Club for formal endorsement as per the constitution.

10.3 Ian asked that appreciation of the work of officers be recorded in the Minutes.